LEGAL
Last updated: May 2026
Root Astro LLC ("Root Astro," "we," "us," or "our") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website rootastro.org, participate in our retreat programs, or engage with our services.
We may collect personal information that you voluntarily provide when you: inquire about or register for our retreat programs, subscribe to our newsletter (The Fieldstone Letter), submit a contact form, apply through our enterprise assessment process, or otherwise communicate with us. This information may include your name, email address, phone number, company name, job title, dietary requirements, medical considerations relevant to retreat participation, and payment information.
We automatically collect certain information when you visit our website, including your IP address, browser type, operating system, referring URLs, pages viewed, and time spent on our site. We use cookies and similar tracking technologies to enhance your experience and analyze site usage.
We use the information we collect to: process retreat registrations and manage your participation, send you relevant communications including retreat updates and our newsletter, respond to your inquiries and provide customer support, improve our website and services, comply with legal obligations, and protect the rights and safety of Root Astro and our retreat participants. We do not sell, trade, or rent your personal information to third parties.
We may share your information with trusted third-party service providers who assist us in operating our website, processing payments, and delivering retreat experiences. These providers are contractually obligated to protect your information and use it only for the purposes we specify. We may also disclose your information if required by law, to protect our legal rights, or in connection with a merger, acquisition, or sale of assets.
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.
Our website uses cookies and similar technologies to improve functionality, analyze traffic, and personalize content. You can control cookie preferences through your browser settings. Disabling cookies may affect your experience on our site. We use analytics services including Google Analytics to understand how visitors interact with our website.
You have the right to access, correct, or delete the personal information we hold about you. You may opt out of receiving marketing communications at any time by following the unsubscribe instructions in our emails or by contacting us directly. If you are a resident of the European Economic Area, you have additional rights under GDPR including the right to data portability and the right to lodge a complaint with a supervisory authority.
We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. Newsletter subscribers' information is retained until you unsubscribe. Contact form inquiries are retained for up to three years. Retreat participant records, including medical and dietary information, are retained for seven years following the retreat to support legal, tax, and insurance obligations. Analytics data is retained according to Google Analytics' standard retention settings (currently 14 months).
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA), including the right to know what personal information we collect about you, the right to delete that information, the right to correct inaccurate information, and the right to opt out of the sale or sharing of personal information. Root Astro does not sell personal information. To exercise these rights, contact us at hello@rootastro.org. We will not discriminate against you for exercising any of these rights.
Our website and services are not directed to individuals under the age of 18, and we do not knowingly collect personal information from anyone under 18. If you believe a minor has provided us with personal information, please contact us at hello@rootastro.org and we will take steps to delete that information.
If you have questions about this Privacy Policy or wish to exercise your data rights, please contact us at hello@rootastro.org or visit our Contact page. Root Astro LLC, Westbrookville, New York, United States.
